The library offers several meeting rooms, ranging from the spacious Sibley Hall and the Community Room which are mainly used by nonprofit groups and organizations, to the Small Conference Room and Quiet Study Room which may be suitable for small groups or tutorials. Spaces accommodating larger groups may require advance set up and are subject to more regulations, while the smaller rooms can often be reserved on short notice. Please ask library staff for help. We will do our best to provide a meeting room that meets your needs.
The Library has established guidelines for availability and conditions for using the public meeting rooms:
- All meeting rooms are made available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
- Rooms are available during regular library hours.
- All meetings and exhibits shall be free of charge and open to the public.
- Applications for use will be submitted to the Circulation Librarian.
Permission to meet at the library does not in any way constitute or imply endorsement of the users’ policies, beliefs or programs by the library staff or Board of Trustees.
Please read the Meeting Room Use Policy and Regulations for Meeting Room Use before completing a reservation request.
Reservations are made with the Circulation Librarian by submission and approval of a Meeting Room Reservation Form online or in person. Rooms will be assigned in order requests were received. If you have questions, please call the Circulation Desk at 978-448-1167, or email us at firstname.lastname@example.org.
For all rooms other than Sibley Hall, a room reservation request may be made online, up to 7 days in advance of the date you wish to reserve. For online requests, you will need a Groton library card. Your request will be submitted to the Circulation Librarian and you will receive a confirmation of the reservation via email once it is approved. Sibley Hall must be reserved by phone or in person.
Reservation requests can also be made by printing out a paper copy of our Meeting room reservation form, filling it out and submitting it at the Circulation Desk on the middle level of the Library. You will receive a call or email once it is approved.
Reservations less than 7 days in advance are possible, depending on special room set up and other scheduled programs. Please ask at the Circulation Desk. Short-notice requests should be made in person with the printed form. Short-notice or same-day requests for the Small Conference Room and Quiet Study Room are easiest to accommodate and often they can be handled in a less formal manner for a study group or similar gathering.
For the large meeting rooms, no more than four reservations per calendar year may be made in advance by any one group. The Circulation Librarian may grant exceptions.
Should a meeting conflict with a library-sponsored program, the library program will receive priority.
Cancellation of a meeting room reservation is required 24 hours in advance. Failure to notify the Library of a cancellation may result in denial of future requests.